COVID 19 FIRM RISK ASSESSMENT
Assessment completed by: Adelle Stoddart – Practice Manager
Reviewed by: Adelle Stoddart – Practice Manager
Approved by: The Partners
Date last updated: 24.06.20
Date of next scheduled review: 15.07.20
|Risk title||Description & consequence||Mitigation|
|Spread of COVID-19 to staff –||This will result in multiple individuals (partners, associates and staff) becoming infected and possibly seriously or fatally ill
Vulnerable workers could be worst affected
|Partners and staff (where possible) to work from home until it is safe for all staff to return to work in the office.
Taking steps to review staff members’ personal circumstances and individual risk or vulnerability.
Setting a minimum and maximum occupancy level for our offices at any time.
Putting in place social distancing markers and measures in communal areas including kitchens and reception areas
Any staff member who has symptoms of Covid 19 or who has been in contact with someone with symptoms must inform the practice manager immediately and must self-isolate.
ommunication and awareness-raising posters referring to the above measures.
Ehanced cleaning regime at all offices, including toilets, pantries, kitchen, bathroom, individual work stations and frequent touch points such as door handles, light switches and reception area using appropriate cleaning products and methods.
Hand washing awareness and reminders of national health advice to be displayed and made widely available to staff.
Sanitation products (hand sanitiser, cleaning wipes, cleaning products) widely available.
PPE to be made available and protective screens installed in reception and interview rooms.
|Spread of COVID-19 to clients or
|This will result in multiple individuals (partners, staff, visitors/clients and contractors) becoming infected and possibly seriously or fatally ill||Face-to-face meetings discouraged with conference calls to be used instead
Limit on meeting numbers determined by available room size
Meetings to be staggered to reduce the number of visitors to the office at any time
Seating to be rearranged in the meeting rooms and reception areas in accordance with social distancing guidelines
Enhanced cleaning regime, including before and after each individual meeting
Sanitation products (hand sanitiser, cleaning wipes and cleaning products) available inside each meeting room
No catering/refreshments offered inside meeting rooms
Pre-meeting notification (if possible) sent to all attendees asking them to stay away if feeling unwell
Social distancing in place in reception/waiting area
Limit on meeting times strongly advised and communicated
Toilets will not be available to visitors or clients
Any clients and visitors should be advised that they are to attend appointments alone.
|COVID-19 case (suspected) in our
|This may result in the individual staff member experiencing medical distress on-site and could increase the risk of onward transmission of the virus among other people with whom the individual has been in proximity
|If anyone becomes unwell with a new continuous cough, a high temperature or loss of sense of smell in the workplace, they will be sent home and advised to follow the stay at home guidance
The staff member to arrange to have a Covid 19 test in accordance with Government guidance and to inform the Practice Manager of the test results.
All staff members in the relevant office to be informed and to reemphasise that no one feeling ill is allowed to come to work.
Identified staff members to work from home
Deep clean of the office of the staff member to be performed immediately.
Maintaining up-to-date contact information (including emergency contacts) for all partners and staff
Record keeping of staff members attendance at the office each day to aid potential contact-tracing efforts and processes
|COVID-19 transmission via communal resources or areas –||This may result in increased risk of transmission, including to/from clients and visitors||Marketing material (brochures and literature), newspapers and magazines to be removed from the reception area
If advised that a member of staff or visitor has developed COVID-19 and was recently on the premises the management team will ask the local public health authority for advice and identify people who have been in contact with them and take on any actions or precautions
|Mental health problems and poor
|This may result from increased stress caused by home-working and the lockdown, potential bereavements, increased caring responsibilities, elevated incidence of anxiety and depression associated with isolation, concerns about personal and family circumstances and job security.||Adjust policies around home working and leave-taking to support working parents
Regular communication of mental health information and an open-door policy for those who need additional support
Provide assurance over measures taken to protect employees’ health and safety
|Public transport virus transmission –
|Crowded and unsanitary conditions on public transport services||Individuals who feel that they cannot travel safely to/from the office may not be required to do so
If staff members need to travel to work by car then private parking will be made available where possible.
|Safety and security at building
|There is a risk that individuals waiting for extended periods of time at building entrances due to social distancing and temperature checks experience adverse weather-related health impacts or could be subject to opportunistic crime/harassment||Staggered arrival times for those attending the office should limit congestion
Staff encouraged to arrive and leave at different times and use multiple exits where possible.
|Non-compliance with government
|Risk that a member of the firm ignores firm’s guidance||
Communicate the importance of the adherence to the rules
Stricter enforcement of rules against people continuing to attend the office while feeling unwell