COVID 19 Risk Assessment

COVID 19 FIRM RISK ASSESSMENT

Assessment completed by: Adelle Stoddart – Practice Manager

Reviewed by: Adelle Stoddart – Practice Manager

Approved by: The Partners

Date last updated: 24.06.20

Date of next scheduled review: 15.07.20

 

Risk title Description & consequence Mitigation
Spread of COVID-19 to staff – This will result in multiple individuals (partners, associates and staff) becoming infected and possibly seriously or fatally ill

 

Vulnerable workers could be worst affected

Partners and staff (where possible) to work from home until it is safe for all staff to return to work in the office.

Taking steps to review staff members’ personal circumstances and individual risk or vulnerability.

Setting a minimum and maximum occupancy level for our offices at any time.

Putting in place social distancing markers and measures in communal areas including kitchens and reception areas

Any staff member who has symptoms of Covid 19 or who has been in contact with someone with symptoms must inform the practice manager immediately and must self-isolate.

ommunication and awareness-raising posters referring to the above measures.

Ehanced cleaning regime at all offices, including toilets, pantries, kitchen, bathroom, individual work stations and frequent touch points such as door handles, light switches and reception area using appropriate cleaning products and methods.

Hand washing awareness and reminders of national health advice to be displayed and made widely available to staff.

Sanitation products (hand sanitiser, cleaning wipes, cleaning products) widely available.

PPE to be made available and protective screens installed in reception and interview rooms.

Spread of COVID-19 to clients or

visitors –

This will result in multiple individuals (partners, staff, visitors/clients and contractors) becoming infected and possibly seriously or fatally ill Face-to-face meetings discouraged with conference calls to be used instead

Limit on meeting numbers determined by available room size

Meetings to be staggered to reduce the number of visitors to the office at any time

Seating to be rearranged in the meeting rooms and reception areas in accordance with social distancing guidelines

Enhanced cleaning regime, including before and after each individual meeting

Sanitation products (hand sanitiser, cleaning wipes and cleaning products) available inside each meeting room

No catering/refreshments offered inside meeting rooms

Pre-meeting notification (if possible) sent to all attendees asking them to stay away if feeling unwell

Social distancing in place in reception/waiting area

Limit on meeting times strongly advised and communicated

Toilets will not be available to visitors or clients

Any clients and visitors should be advised that they are to attend appointments alone.

COVID-19 case (suspected) in our

offices –

This may result in the individual staff member experiencing medical distress on-site and could increase the risk of onward transmission of the virus among other people with whom the individual has been in proximity

 

If anyone becomes unwell with a new continuous cough, a high temperature or loss of sense of smell in the workplace, they will be sent home and advised to follow the stay at home guidance

The staff member to arrange to have a Covid 19 test in accordance with Government guidance and to inform the Practice Manager of the test results.

All staff members in the relevant office to be informed and to reemphasise that no one feeling ill is allowed to come to work.

Identified staff members to work from home

Deep clean of the office of the staff member to be performed immediately.

Maintaining up-to-date contact information (including emergency contacts) for all partners and staff

Record keeping of staff members attendance at the office each day to aid potential contact-tracing efforts and processes

 

COVID-19 transmission via communal resources or areas – This may result in increased risk of transmission, including to/from clients and visitors Marketing material (brochures and literature), newspapers and magazines to be removed from the reception area

If advised that a member of staff or visitor has developed COVID-19 and was recently on the premises the management team will ask the local public health authority for advice and identify people who have been in contact with them and take on any actions or precautions

Mental health problems and poor

wellbeing –

 

This may result from increased stress caused by home-working and the lockdown, potential bereavements, increased caring responsibilities, elevated incidence of anxiety and depression associated with isolation, concerns about personal and family circumstances and job security. Adjust policies around home working and leave-taking to support working parents

Regular communication of mental health information and an open-door policy for those who need additional support

Provide assurance over measures taken to protect employees’ health and safety

Public transport virus transmission –

 

Crowded and unsanitary conditions on public transport services Individuals who feel that they cannot travel safely to/from the office may not be required to do so

If staff members need to travel to work by car then private parking will be made available where possible.

Safety and security at building

entrance –

 

There is a risk that individuals waiting for extended periods of time at building entrances due to social distancing and temperature checks experience adverse weather-related health impacts or could be subject to opportunistic crime/harassment Staggered arrival times for those attending the office should limit congestion

Staff encouraged to arrive and leave at different times and use multiple exits where possible.

 

 

Non-compliance with government

regulations –

 

Risk that a member of the firm ignores firm’s guidance

Communicate the importance of the adherence to the rules

Stricter enforcement of rules against people continuing to attend the office while feeling unwell

 

 

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